Easter Planning Check List
2007
2007
East Planning Team
- Team meetings scheduled 12 weeks in advance
- Weekly meeting location confirmed
- Team Leader invites to meetings confirmed
- Weekly Team Leader reminders sent
- Weekly updates with individual teams
- Prayer focus
- Post Easter debrief scheduled
Finance Team
- Budgets submitted to Easter Team Leader
- Budgets approved by the Finance Team
- Follow-up meeting with team set
- Budgets confirmed by individual teams
- Post Easter Budget accountability meeting scheduled
Pastoral Team
- Pastoral Service Time Assignments
- Pastoral Care Staff on standby for emergencies
- Contact List completed
- Follow-up Email confirmation sent
- Assignments posted in green rooms and with Campus Ministries
Operations Team
- Calendar Requests submitted and rooms reserved
- Facilities Team confirmed for setup and take down
- Sunrise Service setup teams enlisted
- Security Team confirmed and supply requests met
- Bus Shuttles confirmed for Sunday morning services
- Maintenance Team confirmed advance preparation
- Food Service scheduled and food ordered
- Equipment Rental secured
Campus Ministry Team
- Enlistment & Training events scheduled
- Traffic enlisted, trained, and scheduled
- Greeters enlisted, trained, and scheduled
- Ushers enlisted, trained, and scheduled
- First Aid enlisted, trained, and scheduled
- Campus Cleaning enlisted, trained, and scheduled
- Information Center enlisted, trained, and scheduled
- Bulletin count determine and crews ready to assemble
- Patio setup assignments made and confirmed with ministries
- Additional radios and supplies ordered
- Reserve rooms for volunteer check in
Worship Team
- Venues confirmed for all services
- Number of services set (day, time, location)
- Easter Theme confirmed
- Musicians enlisted
- Bands scheduled
- Choirs and Singers, enlisted and assigned
- ASL Interpretation services confirmed
- Staging in main room set
- Sunrise worship team enlisted
- Off site worship team enlisted
- Reserve lower campus green room for volunteers
Communication & I.T. Team
- Community Strategy in place
- Congregation Strategy set
- Easter Theme confirmed
- Oral strategy - small group conversations
- Print strategy - bulletins, invites, posters, card distribution, newspaper, etc.
- Broadcast strategy - sunrise events, radio, free T.V., etc.
- Digital Strategy - website, e-vites, text messages, blogs, podcast, etc.
- Phone system voice over completed and set
- Regional Campus strategy confirmed and in process
Audio/Visual Team
- Sound technicians enlisted and scheduled all venues
- Staging confirmed for venues and outdoor services
- Equipment rental completed
- Video walls ordered and set for construction
- Sunrise Service team ready
- Cameras ordered
- Lights ordered
- Outdoor speakers ordered
- Regional Campus strategy confirmed and in process
- Setup of all venues, sites, and regional campuses confirmed
Decoration Team
- Floral design for campus determined
- Venue look/feel confirmed
- Flowers ordered and being shipped
- Setup / Take down team in place
- Doves for sunrise service ordered.
Baptism Team
- Pastoral Service Time Assignments confirmed
- Reserve the baptismal pool - heated
- Contact List completed
- Follow-up Email to Pastors sent
- Supplies confirmed for the baptism computer cart
- Ministry Partner Team enlist, training, & assignment confirmed
- Assignments posted in green rooms and with Campus Ministry
Bookstore Team
Follow-Up Team
- Follow-up Team in place
- I.T. Team contacted for data entry during services
- Fresh Start Team kits ordered
- Fresh Start Team ministry partners enlisted and scheduled
- Follow-up supplies ordered and ready for week following
- Ministry Partners enlisted to send out letters the following week
Children's Team
- Schedule confirmed
- Rooms reserved
- Special Needs Team and schedule completed
Youth Team
- Schedule confirmed
- Rooms reserved
- Special Needs Team and schedule completed
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